Ordering tables and chairs sounds simple until you start counting. How many people fit at a 60-inch round? Do you need extra tables for food and gifts? This guide makes table and chair rentals in Dallas easy to plan.
Step 1: Count Chairs First
Start with one chair for every guest you expect to sit at the same time. Then add:
- 5–10% extra for late RSVPs and plus-ones
- Seats for vendors who eat (DJ, photographer, planner)
- A few spares near the dance floor or gift table
If you have a ceremony and a reception in different areas, count chairs for both — or plan a “flip” where staff move chairs between them.
Step 2: Choose Your Table Shape
Seating capacity by common table size:
- 48-inch round: 6–8 guests
- 60-inch round: 8–10 guests (the most popular choice)
- 72-inch round: 10–12 guests
- 6-ft rectangle: 6–8 guests
- 8-ft rectangle: 8–10 guests
- 30-inch cocktail / highboy: 4–6 standing guests
Round tables encourage conversation and make a room feel festive. Rectangular and farm tables fit more people into a narrow space and create a family-style look.
Step 3: Do the Math
Divide your guest count by seats per table and round up. For example:
- 80 guests at 60-inch rounds seating 8 = 10 tables
- 120 guests at 8-ft rectangles seating 10 = 12 tables
- 150 guests at 72-inch rounds seating 10 = 15 tables
Step 4: Add Service Tables
These are the tables people forget:
- Buffet: one 8-ft table per 50–75 guests, per side of the line
- Dessert and cake table
- Gift and card table
- Guest book and welcome table
- DJ table
- Bar (or rent a portable bar)
- Kids’ table with kid-size tables and kids chairs
Step 5: Leave Room to Move
Plan about 5 feet between the edges of tables so guests and servers can walk behind seated chairs. Keep walkways to restrooms, exits and the buffet clear.
Picking the Right Chair
- Folding chairs: budget-friendly for picnics and casual parties.
- Garden chairs: a classic white outdoor look for ceremonies.
- Chiavari chairs: elegant for weddings, galas and quinceañeras — available in gold, silver, white and clear.
- Crossback and director chairs: rustic and modern farmhouse styles.
- Throne chairs: a statement seat for the guest of honor.
Don’t Forget Linens
Every guest table needs a tablecloth, and most hosts add runners, napkins and chair sashes. See our linen rentals and our tablecloth size chart to match cloth to table.
Ready to build your order? Add tables and chairs to your cart, pick your dates and check out online. We deliver table and chair rentals throughout Frisco, Plano, Dallas, McKinney, Allen, Prosper, Little Elm, Denton and nearby cities.
Plan Your Event With Dallas Party Rentals
Add rentals and event services to your cart, pick your dates on our booking calendar and check out online — or call 469-909-0360.